Minutes of the Meeting of the Suffolk Concert Band held on

Thursday 3^rd September 2009 at 47 Offord Close, Ipswich

Those present were: Angela Hope, Simon Pulham, Tom Rumbold, Gordon Scopes, Trevor Daldry, Toby Hope, Russell Banyard, Roger Jones.

61. Apologies for absence

These were received from Mark Cheadle.

62. Adoption of minutes of meeting held on Thursday 2^nd July 2009

The minutes were adopted.

63. Matters arising from meeting held on Thursday 2^nd July 2009

There were no matters arising.

64. Publicity

· Spa Pavilion

Toby will get posters printed and delivered to Spa Pavilion. About 60xA3/A4 and 100xA5.

· Music on the Hill, Woodbridge

Lucy and Roger have completed posters.

· Christmas Concert

Tom will do a poster for this concert.

65. Insurance

Inventory is currently being compiled.

66. Uniform

Angela reported that a final costing for the new shirts and bowties will be available at the next meeting.

67. Rehearsal Venue

Alstons Building:

· If we went ahead on our current income we would make a loss within the next two years.

· Increases in subs, sponsorship and grants could be used to fund the project.

· It was agreed that we should have a rehearsal at the venue prior to making a decision. A working party will be required to make it habitual. This will be on 21^st October. A presentation by the trustees about their plans for the building will be given at the rehearsal.

· Health and safety and fire policies will all need to be considered.

· Change of use and rates need to be discussed with Ian Blofield.

68. Chairman

Nothing to report.

69. Musical Director

Nothing to report.

70. Secretary

i) Spa Pavilion dates for 2010 – 14^th March, 31^st July and 17^th October.

ii) Bernard Reader has accepted our offer of guest conducting in 2010. He would be required from 12^th May until 31^st July.

iii) Little Bentley Waterways and Garden Show – we will be required from 12-2pm and we will be playing on a bandstand under a marquee.

iv) Martin Bell is unavailable for our concert at the Spa Pavilion this year.

v) Needham Market Community Carol Service has been confirmed for the 14^th December.

vi) OCA - We have received payment and thanks for our support at the annual reunion.

vii) Elmhurst Park has been offered on 12^th June 2010. The committee agreed that we will have a year off next year but be available for 2011.

viii) Holy Trinity have asked if we would like to participate in their 175^th birthday celebrations in 2010.

ix) Holy Trinity rent will go up to £28.50 per week from 1^st September.

71. Treasurer

Nothing to report.

72. Membership Secretary

i) John Whelton will be available for the Woodbridge concert.

ii) Ian Burton is available until Christmas. The committee agreed that we should invite him to do the Woodbridge and Spa concerts.

73. Librarian

i) Library move is on hold until we have made a decision about the Alstons building. We have received a bill from FADOS which we already agreed to pay regardless of where the library is.

ii) We have been given permission to perform March of the Roses by Adrian Budgen, commissioned by the Barnet Concert Band. They have also asked if we would like to commission another piece with them.

iii) Simon has also been building relations with the Swansea concert band.

74. Concert Manager

Nothing to report.

75. Forthcoming Events

75.1. Other Events

Potential Christmas concert at Castle Hill.

Meeting closed at 9.40pm

Date of Next Meeting:

Thursday 1^st October 2009

Venue – Acton Lodge, Needham Market