Minutes of the meeting of the Suffolk Concert Band held on

Thursday 5th February 2009 at 47 Offord Close

Those present were: Angela Hope, Simon Pulham, Trevor Daldry, Gordon Scopes, Toby Hope, Ray Wilson, Mark Cheadle.

128. Apologies for absence

There were no apologies.

 

129. Adoption of minutes of meeting held on Thursday 8th January 2009

The minutes were adopted.

 

130. Matters arising from meeting held on Thursday 8th January 2009

119i) Toby addressed the members about setting up and clearing away the band at the last rehearsal.

 

131. AGM

i)      Angela has asked Brian Annis to chair the meeting but has not yet had a reply. If Brian is unavailable Barry Salmon will be asked.

ii)     Ray will check the new constitution with regards to receiving proposals for new committee members so that this can be added to the agenda.

iii)   Ray and Toby to do a stock count of CDs.

iv)   The committee agreed that they will recommend to the AGM that subs remain at £48.00.

v)    The following existing committee members have agreed to stand for the following positions:

·       Chairman – Trevor Daldry

·       Secretary – Angela Hope

·       Treasurer – Mark Cheadle

·       Membership Secretary – Gordon Scopes

·       Librarian – Simon Pulham

·       Committee Member – Toby Hope

 

132. Chairman

Nothing to report.

 

133. Secretary

i)        Saturday 13th February 2010 - Rector’s 60th Birthday, St. Mary’s, Woodbridge

This has now been cancelled.

 

ii)      Saturday 8th May 2010 - Songs of Praise Service, Erwarton Church

They would like an English composers theme and would like to include Nimrod.

 

134. Treasurer

i)        Income and expenditure  January 2009

EXPENDITURE

£

Rent of hall

81.00

Sub to IAA

30.00

Music Le Corsaire

84.90

New Jackets (deposit)

558.47

 

754.37

 

ii)      The annual accounts for 2008 have been prepared for the Independent Examiner.

 

iii)     I have been approached by members with regard to the clause in the new constitution which states

 

The Trustees must keep a register of names and addresses of the members which must be made available to any member on request.

Before responding to the request for a copy of the list of members, I believe it sensible for us to check the requirements of data protection legislation.

 

Gordon reported that there is a tick box on the current membership application form regarding data protection. The committee agreed that if a member requests the list then this can be made available to them.

               

iv)                    The committee may be aware that the Royal Hospital School is making a Music Appeal “seeking support for the future of musical excellence … by raising funds…”

By virtue of our new constitution we are now able “to assist and further charitable institutions and charitable purposes as the committee… shall determine… “

The Charity’s objects (the Objects) are to advance the education of members and the public in the art and science of music, in particular (but not by way of limitation) through the presentation of concerts, recitals and performances and to assist and further such charitable institutions and charitable purposes as the committee shall from time to time determine, having first consulted the members and honorary members of the Charity.

I believe it is appropriate to consider supporting the Music Appeal by dedicating a concert to this worthy cause and making a donation either as a gift or to sponsor a room.

This will be an agenda item for the next meeting.

135. Membership Secretary

i)        Pat Wood is making good progress.

 

ii)      Mike Thomas is about to travel to New Zealand and Australia.

 

iii)     Gordon has not yet heard from Marion Singleton.

 

iv)    Gordon will pass on a membership application for m to the new clarinet player.

 

v)      James Leverage has not yet returned his membership application form.

 

136. Concert Manager

Nothing to report.

 

137. Rehearsal Venue

i)      Pinewood is only available on Sunday or Thursday. It could be available on Wednesday if the current organisation does not sign their contract in the next week. Gordon will follow this up. The committee agreed that we did not want to change rehearsal night.

 

ii)     Trevor to investigate the possibility of rehearsing at St. Clements.

 

138. Publicity

i)       Publicity is now required for the Holy Trinity Concerts. We also need to start thinking about Spa Pavilion publicity.

 

ii)      An updated band photo needs to be taken this year, possibly at Barham Hall or Elmhurst Park.

 

139. Forthcoming Events

Nothing  to report.

 

139.1.    Other Events

    Nothing to report.

 

Meeting closed at 9.10pm

 

Date of Next Meeting:

Thursday 5th March

Venue – 87 Oulton Road, Ipswich