Minutes of the meeting of the Suffolk Concert Band held on

Thursday 10th July 2008 at Acton Lodge, Needham Market

 

Those present were: Angela Hope, Toby Hope, Simon Pulham, Ray Wilson, Trevor Daldry, Gordon Scopes.

 

45.    Apologies for absence

These were received from Mark Cheadle, Sarah Scott and Roger Jones.

 

46.    Adoption of minutes of meeting held on Thursday 12th June 2008

The minutes were adopted.

 

47.    Matters arising from meeting held on Thursday 12th June 2008

i)        (33) Banners – Thanks to the joint efforts of Trevor and Don we have ordered 11 banners at a cost of £58 each including VAT. The banner for the conductor’s stand will carry the wording ‘In memory of Tony Warren’. Total cost will be in the order of £665.

 

ii)       (34) New rehearsal venue –

·       Christ Church, Tacket Street - No

·       Ravenswood Community Centre – Awaiting response

·       Kesgrave Community Centre - No

·       Martlesham Community Centre  - Awaiting response

·       Rushmere Community Centre - Wednesday night is free. 40 parking spaces. £35 per night plus £100 per year for storage. The committee agreed that Gordon should investigate further.

·       Northgate Arts Centre – Toby is currently investigating this possibility.

·       Council garages – These are only available for council tenants.

 

iii)     Holy Trinity have complained about the amount of space that the band takes up particularly the arrival of the photocopier. Angela would like to arrange a working party on 20th August to clear some of the rubbish.

 

48.    Chairman

Toby has produced a booking form for future concerts to ensure that we know exactly what is required of the band and the facilities available.

 

49.    Musical Director

Roger’s appointment will be up for review in January 2009.

 

50.    Secretary

i)    The carol service for St. Clements has actually been booked for December 2009, not 2008 as previously published.

 

ii)  Jackets – Two new members are requiring jackets. The committee agreed that after Marion has completed the stock count for jackets some new ones should be purchased. This should be the case until the 50th anniversary of the band in 2017 when the uniforms will need to be reviewed, dependant upon band finances at this time.

ACTION: Marion to complete jacket stock count and report back at next meeting.

51.    Treasurer

i)         Income and expenditure June 2008

 

INCOME

£

Subs.

169.00

Donation

25.00

Sale of CDs

15.00

 

 

TOTAL INCOME

£209.00

 

EXPENDITURE

£

 

Present

30.94

 

Music stands

200.00

 

Banners

400.00 (down payment)

Rent

135.00

 

 

 

 

TOTAL EXPENSES

£765.94

 

 

Excess of expenditure over income in April £557.

 

ii)       Half year statement of income and expenditure – income £4585; expenditure £3628.

 

iii)      Thanks to Gordon, we have purchased 20 music stands with cases at a cost to Band funds of £200.

 

iv)     We will have spent £865 of the £1000 committed to the purchase of stands and banners; £500 given in memory of Tony Warren and £500 from the estate of Col. Peter Dean.

 

v)      In connection with the proposed trip to Belgium, it would be helpful if the committee would agree a recommendation to the 2009 annual meeting that subs for 2009 be remitted. The committee agreed.

 

vi)     It would be helpful if we could set a date for the 2009 annual meeting. I suggest Wednesday 11 March 2009 allowing time for the Independent Examiner to do his work without pressure. The committee agreed.

 

52.    Membership Secretary

Chris Robinson has completed a membership application form.

 

53.    Librarian

New carol books have been ordered.

 

53.1. Library

Trevor has use of  a decommissioned container that could be used as the library on a temporary/permanent basis. The container would be kept onsite at Alstons and Sarah would have access to it as required during normal working hours. The committee agreed that this was a good short term solution and a working party will be arranged for the w/e 13th/14th September to move the library.

 

54.    Concert Manager

i)         It has been noted that the trombone section often remove their banners during a concert.

 

ii)       Trevor asked if John Alstons could borrow the band trailer. The trailer will be insured and serviced by Alstons during this time. The committee agreed.

 

55.    Publicity

Nothing to report.

 

56.    Forthcoming Events

·       Saturday 12th July 2008 – Last Night of the Proms, Barham Hall

Angela will clarify with the organisers what sort of lighting will be available on the night. If it is no good, Gordon reported that Colin Pettingale made some lights for the band a few years ago. Angela has also requested the three extra gazebos that Barham Hall bought last year. Trevor will be setting up at 2.30pm.

 

·       Sunday 20th July 2008 – Christchurch Park

ACTION: Angela to find out if Sarah/Nigel would be available to take some photos of the band at Christchurch Park, weather permitting.

 

·       Sunday 3rd August 2008 – OCA

Gordon reported that there is not a band available for OCA. The committee agreed that we should honour this engagement this year and make a desperate plea to the band at the next rehearsal.

 

·       Saturday 18th October – All Hallows Church, London

The band will be playing between 3.15 and 4.30pm. There is no parking at the Church.

 

·       Sunday 9th November 2008 – Remembrance Day, Shotley Church

Simon reminded the committee that he would like a short rehearsal for this service, the Wednesday before.

 

56.1. Other Events

Nothing to report.

 

56.2. Trip 2009

Nothing to report.

 

57.    Any Other Business

Nothing to report.

 

Meeting closed at 9.45pm.

 

Date of Next Meeting

Thursday 4th September 2008

Venue – 82 Goring Road, Ipswich