Minutes of the meeting of the Suffolk Concert Band held on

Thursday 5th July at 87 Oulton Road, Ipswich

 

Those present were: Angela Bates, Ray Wilson, Simon Pulham, Marion Singleton, Roger Jones, Toby Pratt.

 

58.     Apologies for absence

Mark Cheadle, Sarah Scott, Gordon Scopes, Trevor Daldry.

 

59.     Adoption of minutes of meeting held on Thursday 7th June 2007

The minutes were adopted.

 

60.     Matters arising from meeting held on Thursday 7th June 2007

50iii) Toby has spoken to Clem regarding the purchase of a Clarinet.

 

52i) Simon has spoken to Mandy regarding the photocopier.

 

56.1) The concert at St. John’s Church has not yet been confirmed.

 

61.     Chairman

Nothing to report.

 

62.     Musical Director

i)        Rehearsal at Rushmere Church - Toby and Angela have got the music stands. Angela will contact Pearl about the kit and arrange to pick up the music.

 

ii)      Nottingham - Roger will be visiting Nottingham in the next week to check out the hotel, vehicle access, parking etc. The programmes for Woodbridge and Stowmarket will be the same as Nottingham with a few additions. Roger is arranging a meeting with the Stowmarket organisers.

 

63.     Secretary

Nothing to report.

 

64.     Treasurer

i)        Income and expenditure June 2007:

 

 

 

 

 

 

 


Excess of expenditure over income in June - £6

 

ii)      Pat Wood has offered the band a small folding table which, I believe, will serve us well for displaying and selling CDs. Pat has suggested that the committee pay £10 which she will donate to charity. This does fall within the limit of the budget for a table agreed at the June committee meeting. It would be useful to have two A4 stand-up sign holders to advertise the CDs. The cost is £7.99 each. Will the committee approve the purchase of two sign holders? There are 112 Trafalgar CDs to be sold (at £5 each ?) and the committee needs to consider identifying someone who will take responsibility for selling the CDs at gigs.

 

The committee agreed the expenses for the table and the sign holders. The Trafalgar CDs will be sold for £5. Require a non-band member to sell CDs at Nottingham. Add to July’s newsletter.

 

iii)   The new SCB CD should be available shortly, hopefully in time for the OCA reunion at Bury St Edmunds on July 29th. In anticipation of this, the committee should consider its policy in relation to those members of the OCA who have given money to support the production of the CD. With the help of the secretary I have been able to identify 13 such donors by name. The donations to date total £295. The donations range between £5 and £25 with one gift of £150 from the Hemel Hempstead branch of the OCA. In view of the 2-3 year delay between these donations and the availability of the CD, the committee may wish to consider offering one free CD to these donors who have given up to £10 and two CDs to those who have given more than £10. How many CDs should we send to the Hemel Hempstead people? I think it would be diplomatic to send a covering letter with the CDs. There is also a logistical problem – I have the address of only two donors but it might be possible to get the others through the Regimental Secretary of the OCA, Col. AC Taylor.

 

The committee discussed the price of the new CD and suggested £10. However, this will be subject to review after we have calculated the production costs.

 

iv)    The Charity Commission Annual Return for 2005 was circulated to the committee. All trustees present at the meeting approved the return; however, the other trustees must also approve it before it can be filed.

 

v)      Don Young has offered his set of tubular bells to the band on permanent loan but would like to know if they would be covered by band insurance.

 

vi)    Ray has investigated the possibility of getting an Awards for All grant for purchasing new uniforms. However, the guidance notes specifically exclude maintenance of the band equipment. The committee considered uniforms to be band equipment. It was suggested that we should perhaps consider items from the list of percussion requirements instead such as a new glockenspiel and a fourth timpani.

 

vii)   New Constitution – at the EGM to approve the changes to the constitution the incorrect constitution was distributed to members. The committee agreed that the EGM would need to be held again with the correct constitution.

 

65.     Membership Secretary

i)        Sarah Sterling (Flute) has completed a membership form and is now a member. Gordon has asked if Ray can sort out subs.

 

ii)      Tom Rumbold (Clarinet), Zoe Edmunds (Clarinet), Linda Tucker (Clarinet) and Bronwyn Singleton (Bari Sax) would like to join the band.

 

66.     Librarian

Nothing to report.

 

67.     Concert Manager

Nothing to report.

 

68.     Publicity

Nothing to report.

 

69.     Recording

Track list and CD cover design is done. Programme notes needs to be completed.

 

70.     Forthcoming Events

·     Saturday 21st July 2007 – Nottingham Castle

A number of members have asked about parking in Ipswich. Long Street at Suffolk College is available but would be at member’s own risk. Could consider two pick up points for the coach in the morning. Angela to arrange for Holy Trinity to be unlocked on the Saturday morning.

 

Roger has arranged presents for Gary Glover.

 

·     Sunday 29th July 2007 – OCA

The band is very depleted for this engagement, particularly clarinets.

 

·     Saturday 1st September 2007 – Music on the Hill, Woodbridge

Roger will liaise with Lucy Lennard with the details.

 

·     Monday 10th December 2007 – Needham Market Community Carol Service

This is now confirmed.

 

70.1.   Other Events

Nothing to report.

 

70.2.   Trip 2008

Nothing to report.

 

71.     Any Other Business

The year 2008 will be an agenda item for the September meeting.

 

Meeting closed at 9.30pm

 

Date of Next Meeting

Thursday 6th September 2007

Venue – 50 St. Georges Street, Ipswich