Minutes of the meeting of the Suffolk Concert Band held on
Thursday 4th
January 2007 at 82 Goring Road, Ipswich
Those present were: Angela Bates, Trevor Daldry, Ray Wilson, Simon
Pulham, Roger Jones, Toby Pratt, Gordon Scopes, Mark Cheadle.
126.
Apologies for absence
These were received from
Sarah Scott.
127.
Adoption of minutes of meeting held on Thursday 7th
December 2006
These were adopted with the
following correction:
(122i) Using a studio for
the editing of the recording may incur additional cost above the £250
previously set by the committee. This cost is still unknown and the committee
have yet to make a decision where the editing will take place.
128.
Matters arising from meeting held on Thursday 7th
December 2006
i)
(119i) Simon has not yet spoken to Bernard regarding the carols and has
asked for the committee to keep reminding him.
ACTION: Simon to look up carols arranged by Bernard Reader in time for Christmas 2007.
ii)
(113) Simon has spoken to Val regarding storage of the library at Holy
Trinity. She will need to take this proposal to the PCC.
iii)
Roger and Toby have not yet spoken to Matt Simmonds.
ACTION: Toby and Roger to discuss with rehearsal time with Matt Simmonds.
129.
Chairman
i)
Toby would like to discuss concert organisation at the next meeting.
ii)
Toby thanked everyone for the Christmas concerts and a successful year.
Looking forward to an exciting year ahead.
iii)
Simon thanked everyone for his 50th birthday concert at
Castle Hill and the gifts.
130.
Musical Director
i) Roger reported that the Christmas music will be removed from the pads, some new music will be added but some of the recording music will be left. This leaves the pads ready for the concerts at Needham Market and Holy Trinity.
ii) Roger thanked everyone for the Christmas concerts, particularly for Simon’s concert at Castle Hill. He has received a thank you letter from Michael Wooldridge, which he will put on the notice board.
iii) Roger suggested that we might need to consider the start time of the Holy Trinity concerts as the Christmas concert went on quite late.
iv) Roger has been talking with Essex Concert Band about some ideas for new Christmas music.
130.1. 2007 Rehearsal
Schedule
This can be revisited once
Toby and Roger have spoken to Matt.
131.
Secretary
Angela reported that she is running in the London Marathon this year and has asked the band to help her raise money for St. Elizabeth’s Hospice in Ipswich. The committee agreed that if Angela does the publicity for the two Holy trinity concerts then the retiring collection could be in aid of the Hospice. This would also require permission from Holy Trinity church.
ACTION: Angela to organise
publicity for Holy Trinity Concert Series.
132.
Treasurer
i) Net income from Castle Hill was approximately £260, of which we received £130, as this was split 50/50 with ILOMS. We also received £75 from Needham Market.
ii)
Ray has passed on the required paperwork and accounts book to the
independent examiner for the audit.
iii)
Ray calculates that we will probably end the year at a loss of less
then £100.
iv)
Ray recommended that since we have not yet finalised plans for the trip
in 2008 that we do not set subs for 2008 at the AGM. Ray will explain this in
his report at the AGM.
v)
Ray is still in the process of digesting the information regarding the
investment accounts.
vi)
There are still two members with outstanding subs. Toby did complete
forms for to enable members to justify any genuine cases of hardship, which can
be given out.
133.
Membership Secretary
Tony Warren was home for a few days over Christmas but is still very unwell. Ray suggested that we circulate a card for him from the band.
133.1. Membership
waiting list
Roger feels that we
shouldn’t turn anyone away who is interested in playing with the band. However,
the committee felt that if someone new wants to come and play in the band then
this should first be agreed at a meeting before they come to a rehearsal.
134.
Librarian
Roger would like to purchase
Stephenson’s Rocket by Nigel Hess. The committee agreed.
135.
Concert Manager
i)
The trailer is due for service, which will be provided free of charge
by Alstons. The committee agreed a budget of £50 if the trailer requires any
new parts (proposed by Ray Wilson, seconded by Gordon Scopes).
ii)
Trevor feels that there were too many players for the space available
to us at Holy Trinity. The committee agreed that there is not much we can do
about this.
iii)
Trevor is awaiting some prices of hotels in Nottingham from Gary Glover
but will probably have a look himself. The police band still has Roger’s copy
of Pirates of the Caribbean and we still have piece of theirs.
136.
AGM 2007
i) All the current officers and committee members have agreed to stand for re-election at the AGM (but need to check with Sarah as she was not present at the meeting).
ii) Barry Salmon will be invited to chair the AGM.
iii) The agenda needs to include an item for the new constitution and the item Member donations needs to be removed. This will be included in the Treasurer’s report.
137.
Publicity
Nothing to report.
138.
Recording
i) Michael Simmonds has been unwell over Christmas so this project is no further forward.
ii) Gordon circulated some photographs he had taken of the Gibraltar Barracks for the CD cover.
139.
Forthcoming Events
· Saturday 3rd
March 2007 – Needham Market
Trevor is not available for this concert.
139.1. Other Events
Nothing to report.
139.2. Trip 2008
Trevor has been
investigating Nuremberg has a possible venue, however, this is quite a long way
to go on a coach. The committee suggested we could fly and the kit could go by
road. Possibly in October half term.
ACTION: Toby to circulate a
flyer around the band.
140.
Any Other Business
There was no other business.
141.
Charity Commission Model Constitution
Ray proposed that we put forward the new constitution and byelaws, with amendments as agreed at the December meeting, to the AGM. Gordon seconded. The committee agreed.
Thursday
1st February 2007
Venue
– 75 Chatsworth Drive, Ipswich