Minutes of the meeting of the Suffolk Concert Band
held on Thursday 5th October 2006 at
Acton Lodge, Needham Market
Those present were: Simon Pulham, Toby Pratt, Mark Cheadle, Roger Jones, Sarah Scott, Gordon Scopes, Trevor Daldry, Ray Wilson
82. Apologies for absence
These were received from Angela Bates
83. Adoption of minutes
from meeting held on Thursday 7th September 2006
The minutes were adopted
84. Matters arising from
meeting held on Thursday 7th September 2006
i) (70iv) A jacket has been returned from Jo King. A plan for the future development of the uniform should be
discussed in due course.
Action: Toby to compile list people
requiring a jacket.
ii) (72iv) Matt Simons has been invited to attend rehearsals from October 4th.
85. Chairman
It was reported that the Corn Exchange concert was a success, with both bands
playing together well. The audience and
musicians enjoyed the evening. All
those involved with the organisation for the successful Corn Exchange Concert
were thanked, in particular Trevor Daldry.
It was reported that the collapsing of stands by musicians worked well. However, it was noted that loading the van
after the concert was a struggle. In
future, more help will be expected from members of the band in clearing up.
Action: Toby to talk to the band before
concerts to ask for their help
Action: Toby & Trevor to discuss the formation of a concert management
plan.
85.1 Charity Commission Model Constitution
This agenda item to be moved forward to the next meeting
86. Musical Director
Nothing to report
87. Secretary
this report submitted via email.
i) Email from Peter Nash RAFA Stowmarket Branch chairman:
”I am in the early stages of seeing whether a Battle of Britain concert could
take place on Saturday 15th September 2007. We are looking at having it in the Regal
cinema in Stowmarket, in aid of the Stowmarket branch of the Royal Air Forces
Association (RAFA) annual ‘Wings Appeal’.”
Angela has written confirming this item would be discussed at October committee
meeting.
ii) Potential new members: Claire Abbot (Clarinet), Denise Cotterell (Flute)
and Andrew Toomey (Clarinet). All of
which I suggested that they come along to a rehearsal from 4th
October onwards.
It was noted that Denise and Andrew attended the 4th October
rehearsal.
88. Treasurer
i.) Corn Exchange Concert
The figures from the Corn Exchange concert are not yet available due to staff
absence. Ray was thanked for all his
efforts in dealing with this matter.
ii) The band’s reserve capital of £3000 matures this year. It will be reinvested at a good interest
rate. Temporarily, the capital will be
moved from Halifax to the Nat West account while investigations into the
available options are made.
Action: Ray to move the capital to Nat
West
Action: Ray & Mark to investigate potential investment options
iii) Trevor noted that Ian Bickers has
been contacted and agrees to audit the band’s accounts.
Action: Ray to make contact with Ian.
89. Membership Secretary
i) Lisa
Taber will have a temporary absence from the band while she pursues other interests. The remaining Horn players will continue to
play their current parts, with Deps being organised for the first pad as
necessary.
ii) Matt Gardiner has formally joined
the band.
iii) Rebecca Darlow has been given a
membership form
iv) Tony Warren is well and truly on
the mend.
v) It was reported that there is still
poor discipline when arranging deps for the band. The correct procedure for requesting deputies is via the
Membership Secretary, in consultation with the Musical Director.
Action: Toby to re-iterate the deputy
request procedure at a future meeting.
vi) Denis Kensitt will be absent
for 6 weeks.
90. Librarian
i) In light of the upcoming Christmas season, some new music would be welcome.
Action: Sarah to investigate potential
new Christmas music
90.1 Library Move – to be rescheduled for next month’s meeting
91. Concert Manager
i) Trevor reported that he will be unable to
transport the percussion to the recording sessions.
Action: Sarah to arrange transport of
percussion to recording sessions.
92. The Year Ahead 2007
It was noted that comments were received from Vince to produce a Family concert
next year. Sue stated that we should
definitely visit Nottingham for a second joint concert.
Concert dates were discussed, several concerts were suggested throughout the
year. Final dates to be dependent on
discussions with Nottingham. The
following to be included in the schedule
a. Spa Pavilion concert.
b. Northgate School joint concert.
c. Return visit to Nottingham.
d. Spring concert series at Holy
Trinity Church.
Schedule (unadopted & unconfirmed)
March 21st Holy Trinity Concert 8.00pm start
April 25th Holy Trinity Concert 8.00pm start
May 4th Mistley Church
June 10th Bandstand Concert Christchurch park (afternoon concert)
June 24th Barham Hall
July 21st Return visit to Nottingham
July 29th OCA Church Service, possible lunchtime concert
September 15th Battle of Britain Concert, Stowmarket
October 14th Sunday afternoon concert at Spa Pavilion
November 11th Remembrance Sunday – Shotley Church
November 17th/23rd St. John’s Church – Northgate Family
Concert
December 10th Needham Market Community Carol Service
December 12th Holy Trinity Christmas Concert.
Action: Angela to contact Christchurch
park with the suggested date.
Action: Sarah to investigate possibility of Northgate joint concert.
Action: Trevor/Roger to talk to Gary about return visit to Nottingham.
Action: Toby to present this schedule to
the band on 11th.
93. Publicity
Simon was thanked for his efforts in publicising
the Corn Exchange Concert. Roger
suggested we keep up the pressure for future concerts.
The costs to be added to the Corn Exchange concert report at November meeting.
94. Recording
The committee has been disappointed with late
notice of unavailability of band members for the recording sessions, despite an
early announcement.
The church hall has been offered free of charge. It was suggested that we could offer a concert in 2008.
Action: Toby to complete availability
sheet
Action: Toby to produce session details for Wednesday’s rehearsal
Next meeting:
2nd November 2006
47 Offord Close
Grange Farm
Kesgrave
IP5 2DD