Minutes of the meeting of the Suffolk Concert Band

held on Thursday 6th July 2006 at 87 Oulton Road, Ipswich

 

Those present were: Angela Bates, Trevor Daldry, Toby Pratt, Ray Wilson, Simon Pulham

 

55.    Apologies for absence

These were received from Mark Cheadle, Roger Jones, Sarah Scott and Gordon Scopes.

 

56.    Adoption of minutes of meeting held on Thursday 1st June 2006

  The minutes were adopted with the following correction:

  (49) ACTION: Simon to get quote for new storage boxes for music when the library is moved.

 

57.    Matters arising from meeting held on Thursday 1st June 2006

i)         (47.1) We will need to contact Ian Bickers nearer the end of year with regards to auditing the band accounts.

ACTION: Angela to write a letter of thanks to Jill Blofield for all her hard work with the accounts.

 

ii)       (51 iii) ACTION: Angela to take some of the new flyers to the tourist office.

 

iii)      (44 i) Toby reported that he has received no negative feedback from the band regarding the Holbrook recording so we can go ahead. The committee agreed that it would be inappropriate to sell these at the OCA but would be ok for Eastbourne.

 

iv)     (44.1 ii) The revised constitution has been signed and sent to the Charity Commission and will be circulated in the new member’s handbook.

ACTION: Toby to add revised constitution to member’s handbook before printing.

 

v)       (47 iii) Roger has purchased some new music for the school band, which we will be able to borrow.

 

vi)     (52 ii) Simon has not yet written to OCA members thanking them for their donations for the recording.

 

vii)    (52 iii) Toby and Simon have not yet produced a flyer for the OCA.

 

viii)  (49) ACTION: Trevor to investigate getting library storage boxes from Alstons.

 

58.    Chairman

58.1.        Charity Commission Model Constitution

The following points were considered with regards to the model constitution:

·   The existing constitution has evolved over the years and become messy. Using the model constitution would tidy this up.

·   The current constitution has many irrelevant sections to the band today.

·   A new constitution would give us the opportunity to add a new objective to eliminate the problem of raising money for another charity.

·   The current constitution is good enough and has been approved by the Charity Commission.

ACTION: Ray to draft a new constitution using the model, with assistance from Toby, Simon and Barry Salmon, for discussion at September’s meeting.

 

59.    Musical Director

  Nothing to report.

 

60.    Secretary

i)         Images magazine received this month. Advertising pricelist passed to Simon if we would like to place an ad for the Corn Exchange concert.

 

61.    Treasurer

i)         Significant items of expenditure during June were:

·         FADOS rent for library storage 2005-06 £150

·         Studio Music Co. two sets of music (Star Trek, Braveheart) £100.50

·         Publicity for Spa concert £45

 

ii)       Ray reported that he has now received a reply about the Trust we are supporting through the Corn Exchange concert in September.

ACTION: Simon to speak to the Corn Exchange about changing the hirer name to the Nottinghamshire Police Band since they are sponsoring the concert.

 

iii)      The Spa Pavilion has suggested that we do a mailshot (£150) and an ad in the monthly crier (£40) for the concert. The committee agreed we should place the ad but not the mailshot.

 

62.    Membership Secretary

i)         Brian Mitchell will be taking a sabbatical from the band until the beginning of October due to the injury to his hand.

 

ii)       Claire English (Alto) does not currently have a jacket. The committee were unsure about the current arrangements for the wardrobe and if there are any spare jackets. Have Simon Tomlinson and James Symington returned their jackets? Possibility that we will need to buy some new jackets.

ACTION: Toby to speak to Mandy regarding the state of the wardrobe.

 

iii)      Tom Rumbold (percussion and clarinet) and his girlfriend (clarinet and baritone sax) have asked if they can play with the band during the summer. The committee agreed that if they do, and would like to play at the Spa Pavilion, they should attend at least one rehearsal.

ACTION: Toby to speak to Gordon about band requirements for the Spa Pavilion and Tom about his intentions.

 

63.    Librarian

Nothing to report.

 

64.    Concert Manager

i)         ACTION: Angela to contact Roger Miller at the Spa Pavilion for access to the venue at 5pm.

 

ii)       Trevor will be using an Alstons van to transport the kit to Eastbourne.

 

iii)      ACTION: Trevor to investigate getting a poster holder attached to the trailer to advertise the next concert.

 

65.    Recording

i)         The reply slips suggest that a band would be available for the two dates in October.

ACTION: Note to those who have not yet returned their reply slips to be added to July’s newsletter.

 

ii)       Simon is currently negotiating the availability of Rushmere Church.

 

66.    Forthcoming Events

·         Saturday 22nd July – Spa Pavilion

We had a half page ad in the Appeal Theatre programme and Simon has negotiated the use of their advertising boards for Spa posters. Angela will complete the programme once the music has been confirmed.

 

·         Saturday 30th July – OCA

Sarah has sorted the music for the OCA.

 

·         Sunday 27th August – Eastbourne

ACTION: No rehearsals on 9th and 16th August to be added to July’s newsletter.

 

·         Saturday 30th September – Corn Exchange

It was suggested we do a press release using the story about Trevor Daldry and Gary Glover, ex-army colleagues, being reunited after Gary contacted Trevor via the SCB website. Martin Bell is available to introduce the concert.

 

There is a charge for using the Robert Cross Hall for refreshments between the rehearsal and the concert. Otherwise, tables and chairs at the back of the hall are free.

ACTION: Trevor to make enquiries about using Morgan’s function room across the road from the Corn Exchange.

 

ACTION: Toby to get some quotes for caterers.

 

·         Monday 11th December – Needham Community Carol Service

This is now confirmed.

 

66.1.        Other Events

The band was invited to play at a Garden party in Combs on Sunday 20th August. The committee agreed not to accept this invitation.

 

66.2.        Trip 2008

Trevor is investigating the possibility of taking part in a Schutzenfest (Shooting Festival) in Minden, Germany in May.

 

67.    Any Other Business

Toby has now completed the Member’s Handbook and has a quote of £40 for printing 50 copies. The committee agreed that we should get 60 printed.

ACTION: Toby to get Member’s Handbooks printed.

 

Meeting closed at 10pm.

 

Date of Next Meeting

Thursday 7th September 2006

Venue – 12 Pipers Vale Close, Ipswich