Minutes of the Meeting of the Suffolk Concert Band
held on Thursday
5th January 2006 at 82 Goring Road, Ipswich
Those present were: Angela Bates, Toby Pratt, Gordon Scopes, Ray Wilson,
Simon Pulham, Mandy Chinery.
129.
Apologies for absence
Sarah Scott, Roger Jones, Trevor Daldry, Mark
Cheadle.
130.
Adoption of minutes of meeting held on Thursday 1st
December 2005
The minutes were agreed.
131.
Matters arising from meeting held on Thursday 1st
December 2005
117)104) Toby has ordered the new letterheads
and compliment slips today.
117)111) The trailer has not yet been fixed.
118) Simon reported that he has written to
the Charities commission about the rewording of the constitution with regards
to removing the MDs from the trusteeship.
119.1) John Whelton has agreed to conduct the
band from 14th June until 22nd July. Ray proposed that we
add the review of Roger’s appointment to the next agenda. The committee agreed.
120) Our request to play in Christchurch park
on Sunday 9th July has been turned down. The committee agreed to
pursue this no further.
121)2) Inland Revenue & Customs – Ray has
received a letter from IR & C confirming that they now regard the matter as
closed.
121)3) The subs for the IAA have now been
paid. Ray has put Toby’s name forward to be the new representative.
121)4) Ray is continuing to investigate an
investment account for the band.
121)7) Our current insurance covers the cost
of replacing the kit, new for old.
122) Clem Cocker and Alex have returned their
membership forms.
123) Mandy reported that she is retiring not
resigning from the committee at the end of the current term. Pirates of the
Caribbean and Sarie Marais have not yet been purchased.
132.
Chairman
Simon has not yet been able to collect the
new music stands from the trade supplier but will do so as soon as possible.
Roger will not be available the week after
Easter so the committee agreed to ask John Whelton to conduct the rehearsal on
19th April.
Simon felt that the Christmas concert went
well.
133.
Musical Director
Nothing to report.
134.
Secretary
Nothing to report.
135.
Treasurer
Submitted by Ray Wilson via email.
1)
The significant items of income and expenditure for December 2005 were:
a)
Photocopying – Gyppeswyk Singers: +£134.20
b)
Photocopying – Community Light Orchestra: +£114.75
c)
FADOS outstanding debt:
+£214.74
d)
Rent to FADOS 2004-05: -£150.00
e)
MDs expenses (August-December):
-£535
f)
Rent Holy Trinity: -£25 (1 week
December)
2)
Beginning of the Budget 2006
a)
The income from subs alone (assuming a stable membership and ignoring
Gift Aid) will be about £2,200.00. The estimated income from concerts (£1000
approx.) is made up as follows:
March 22 Holy Trinity
donation?
April 26 Holy Trinity
donation?
May 13 Monk Soham church
£100?
June 25 Barham Hall £250
July 9 Christchurch Park?
not confirmed £250?
July 22 Spa F'stowe variable
July 30 OCA donation £75?
August 27 Eastbourne £200
Sept 30 Corn Exchange £250
or less
November 12 Shotley donation
£50?
December 10 Simon's birthday
no charge
December 11 Needham Market
donation
December 13 Holy Trinity
donation?
b)
Using the tariff of expenses for MDs agreed at the December meeting, I
project the costs under this head for 2006 to be about £1500. The cost of
renting the Holy Trinity premises, if charges remain as they are at present,
will be about £600. The cost of renting the FADOS garage for storage will be
£150.
3)
I hope to have the 2005 accounts audited before
the February committee meeting so that you can see them in advance of the
annual meeting.
<<end of email>>
Ray asked the committee to approve retrospectively the purchase of Sea Songs at a cost of £65. The committee were reminded that all purchases on behalf of the band should be pre-approved by the committee first. Any individuals not doing so do so at their own risk.
We have received £75
for Needham Market Community Carol Service.
Ray is currently
investigating indemnity insurance on behalf of the trustees of the band. In his
opinion, with the other insurance that the band has, he did not feel that this
was necessary and the committee agreed.
Simon reported that the
concert at Castle Hill in December is an official concert and there will
therefore be some income.
136.
Membership Secretary
Gordon reported that all membership forms
from new members have been returned.
Leanna Cleaver (Alto Saxophone) was at the
rehearsal last night and would like to become a member.
Angela will contact Simon Tomlinson about his
intentions to come back to the band and the return of his jacket.
Toby is still working on the membership pack
for new members.
Trevor is currently trying to arrange a space
to keep the trailer at Alstons.
One of the radiators at Holy Trinity does not
work properly and has a broken valve. Angela to write to Val Sheppard reporting
this.
Gordon reported that members are not notifying
him of any absences and will remind them of the procedure at the next meeting.
Gordon also commented on how impressed he was with Jonathan Gardiner’s solo in
Fantasy at last night’s rehearsal, the committee agreed.
137.
Librarian
Mandy
reported that there are five new pieces in the pad.
Gordon asked if he could borrow the carols
arranged by Bernard Reader. The committee agreed. A number of people have
expressed a dislike for the orange carol books and it was suggested that we
purchase the Salvation Army carol books instead. Mandy suggested that this
would be a good job for the new Librarian.
Gordon requested that we should play the
Japanese Suite that he donated to the band. The committee agreed that we should
perform Pina Shanty in public this year. Ray requested that we play a German
march called Wien Beliet Wien again, which we have in the library.
138.
Concert Manager
Gordon
reported that a number of members had commented on how good the band layout was
for the Woodbridge concert and suggested that perhaps we should review the
current layout when we rehearse.
139.
AGM 2006
The date for the AGM will be on Wednesday 8th
February 2006.
All current officers, with the exception of
the Chairman, Librarian and Concert Manager, have agreed to stand for
re-election. Angela will ask Sarah if she would like to stand for re-election
as Concert Manager.
Angela to write to Barry Salmon inviting him
to chair the AGM.
The committee agreed that the subs for 2007
should remain the same.
140.
Publicity
Nothing
to report.
141.
Recording
We
need to set some dates for some dedicated recording sessions. Simon circulated
some suggested recording items:
|
Speed the Plough Regimental Slow March The Duchess Regimental Reunion – Bernard Reader When Johnny Comes Home – Paul Fenoulhet |
Colonel Blimp – Paul Fenoulhet Concert Polka – Thomas Rumbold Big Bands in Concert Belle of the Ball |
Westminster Waltz Alford March Sousa March Solo items? |
Gordon suggested that we involve Bernard Reader and John Whelton in the project. A suggested venue for the recording is Northgate High School. Other ideas for the CD included; the OCA Church call and hymns, and an intro from Martin Bell. Simon volunteered to oversee this project.
142.
Forthcoming Events
·
Saturday 22nd July 2006 – Spa Pavilion
This has not yet been confirmed due to a change of management at the Spa. However, we are still provisionally booked for this date and should receive a contract within the next month.
·
Sunday 27th August 2006 – Eastbourne Bandstand
Gordon will book a coach for
this engagement.
142.1.
Other Events
The studio recording at
Suffolk College will now be on Thursday 9th March and this will
replace the rehearsal on the 8th.
Angela has received a
request from Stratford St. Mary Church regarding an autumn concert. The
committee agreed that this should be at the end of October and Angela will
contact them about a possible date.
142.2.
Trip 2008
Gordon, Sarah and Trevor are currently discussing ideas for the trip. Gordon suggested that we use a travel company to organise the whole weekend for us.
143.
Any Other Business
Items
for the January newsletter include; the website, recording suggestions, the
AGM, and the membership pack.
Mandy asked how Marion Singleton is after her
operation? Simon reported that she was due to return to the band in the New
Year but has not yet heard anything from her.
Meeting closed at 9.50pm.
Thursday
2nd February
Venue
– Acton Lodge, Needham Market