Minutes of the meeting of the Suffolk Concert Band

held on Thursday 7th July 2005 at Acton Lodge, Needham Market

 

Those present were: Angela Bates, Sarah Scott, Gordon Scopes, Trevor Daldry, Simon Pulham, Ray Wilson, Mark Cheadle.

 

61.      Apologies for Absence

These were received from; Mandy Chinery, Roger Jones and Toby Pratt.

 

62.      Adoption of minutes of meeting held on Thursday 9th June 2005

These were agreed with the following corrections:

 

50) Change the last sentence to say; “It was also agreed that the Suffolk Show should cover the member’s expenses for food and drink.”

 

63.      Matters arising from meeting held on Thursday 9th June 2005

48) Holy Trinity now has the material for the curtains.

 

51) The reunion barbecue is to be held on the same day as Barham Hall next year, therefore we are unable to do this engagement.

 

64.      Chairman

Simon welcomed back Ray Wilson to the band and thanked him for taking on the responsibility of Treasurer. Ray thanked the committee for being given the position.

 

Simon thanked those who organised the wine and biscuits at the last rehearsal for Colin Pettingale’s 80th birthday.

 

Simon informed the committee that Paddie Drake, a VP of the band, had passed away. He will write to Mrs Drake.

 

Due to a disagreement about wearing jackets at Barham Hall the committee have agreed that by default, jacket’s should be worn at all times during a concert. However, the Musical Director’s decision is final if jacket’s can be taken off if it gets too hot.

 

Deidre Gordon has asked if she can be reimbursed £69.99 for the software she uses for the band accounts, which she has now passed on to Ray. The committee agreed.

 

65.      Musical Director

Simon reported that the engagements at Giffords Hall and Barham Hall went well, despite playing in a car park to no audience at Giffords Hall!

 

Mark pointed out that he was unsure about the start time of a rehearsal again. The committee agreed that the start time is 7.30pm.

 

The committee agreed that there is still too much music in the pads.

 

66.      Secretary

Nothing to report.

 

67.      Treasurer

There is no financial report this month. Ray reported that he is currently locating accounts and needs to complete the forms to change the signatories etc. He will try and come to one rehearsal a month if members need to discuss any financial matters with him.

 

Ray said that he will apologise to Holy Trinity for the delay in rent due to the changeover. We will be rehearsing throughout July but will break until 31st August. Also, Angela reported that we would be unable to rehearse at Holy Trinity on 19th October. Northgate School or Rushmere Church are possible alternatives.

 

£45 has been received from OCA members for the recording.

 

Angela reported that she had to return the cheque from Giffords Hall as it was not signed.

 

68.      Membership Secretary

Gordon reported that Simon Tomlinson hasn’t been to a rehearsal for weeks. Angela will call Simon to find out why.

 

There are many members who are yet to reply to the list of engagements that Gordon circulated.

 

Ray reminded the committee that to be a trustee he is required to be a member of the band. The committee had previously agreed at an EGM that they would recommend to members that Ray should become an honorary member of the band. This will be an agenda item at the next AGM.

 

Rebecca Darlow (oboe) is now back from University, Sarah will contact her with regards to rejoining the band.

 

Gordon reported that he was disappointed that only two people were left at Barham Hall to load the trailer.

 

69.      Librarian

Nothing to report.

 

70.      Concert Manager

Nothing to report.

 

71.      Publicity

The posters have been done for the Spa Pavilion and Toby has done a press release.

 

Gordon suggested that we should produce a flyer about the band to be handed out at concerts.

 

72.      Recording

This is an ongoing agenda item.

 

73.      Forthcoming Events

·       Sunday 10th July 2005 – Christchurch Park

The trailer will be there at 1pm. Angela to call Shirley Sadler regarding the number of chairs required.

 

·       Saturday 16th July 2005 – Spa Pavilion

We require access to the Spa from 5pm. Angela to call Roger Miller confirming this and find out about the implications of making a recording. Trevor reported that he feels that the band is under-rehearsed for this concert and at least half the band does not know the programme. The committee agreed that we need a definitive programme well in advance of a big concert.

 

·       Sunday 31st July 2005 – OCA

Same format as usual. Church call is at 11pm.

 

·       Saturday 10th September 2005 – Sheringham Church

Gordon requires the numbers as soon as possible so he can order the fish and chips and see how many spare places there are on the coach.

 

·       Saturday 15th October 2005 – Mendlesham Community Centre

·       Friday 21st October 2005 – Needham Market Community Centre

John Whelton will be available to conduct at both of these concerts.

 

73.1.    Other Events

We have been asked to play at Stradbroke Church on Saturday 20th May 2006. The committee agreed that this was not a suitable venue for the band.

 

Angela reported that to hire Snape Maltings it costs a basic rate of £1800 (+8% net ticket sales), £250 for the car park and additional costs include a pa system, editorial etc. The committee agreed that the Corn Exchange would be a more suitable venue for the joint concert with the police band. However, we are unable to book the Corn Exchange until 1st September. Trevor reported that there is a Police Charity that would be suitable.

 

  Gordon reported that he had spoken to Chris Bushby at the Suffolk Show and said that we would like to be considered next year.

 

74.      Any Other Business

There was no other business.

 

Meeting closed at 9.40pm

 

Date of Next Meeting

Thursday 1st September 2005

Venue – Trevor Daldry’s (Address TBC)