Minutes of the meeting of the Suffolk Concert Band held on

Thursday 3rd March 2005 at Holywells Cottages, Cliff Lane, Ipswich

 

Those present were: Angela Bates, Gordon Scopes, Simon Pulham, Trevor Daldry, Sarah Scott, Toby Pratt, Roger Jones, Mandy Chinery.

 

1.       Apologies for Absence

These were received from Deidre Gordon and Mark Cheadle.

 

2.       Adoption of the minutes of the meeting held on Thursday 3rd February 2005

The minutes were agreed.

 

3.       Matters arising from the meeting held on Thursday 3rd February 2005

There were no matters arising.

 

4.       Chairman

Simon welcomed the new committee. He reminded the committee that we do not have a Treasurer but proposed that we co-opt Deidre Gordon as acting Treasurer. The committee agreed. There is the possibility that if we are unable to find a willing member to take on this position then we may have to employ someone. We require a job description for the position outlining the main tasks and responsibilities.

 

4.1.          Proposed Amendments to Constitution

This is ongoing and will remain an agenda item for the next meeting.

 

5.       Musical Director

Roger said that it was disappointing that we had to cancel the first of the Concert Series due to the bad weather. As the attendance will not be very good for the Studio recording next week he will be bringing along two cornets and a tenor sax player from RHS.

 

It was agreed that the rehearsal on 23rd March will be held at RHS.

 

6.       Secretary

Correspondence this month:

·         Monthly letter from the Ipswich Arts Association

·         Email from David Adcock offering payment for any old instruments we have. There is an old Tuba that is surplus to requirements that we can offer.

 

7.       Treasurer

Reported by email via Angela.

 

£100 has been received from Landguard Fort for Christmas 2003.

 

£2080.18 returned from the Halifax guarantee account during February has been placed into the bonus saver account, which produces about 1.5%less interest than Halifax. It can stay there or be re-invested in Halifax if two new signatories take responsibility for being registered at Halifax and arranging the investment. This needs to be the Treasurer &/or Secretary &/or Chairman &/or one other Trustee. This will be discussed at the next meeting.

 

The Farthings are now paying the GAYE scheme contribution again. Gordon to check about James’ subs. Deidre still has a query regarding a shortfall in their payments last year.

 

In total the band photo has cost £58. Gordon proposed that we pay for this expense, the committee agreed. We will offer members the opportunity to buy copies at a cost of £5.

 

Gordon reported that he has been steadily receiving subs and will remind the members about the deadline for the discount.

 

Simon proposed that it would be good to a send a representative of the band to BASBWE in the future and proposed that we sponsor them £150. The committee agreed.

 

Angela reported that Don Young has asked if he can store his tubular bells and vibraphone at Holy Trinity. The committee agreed that he could but they would not be covered by the band’s insurance. Don needs to write a letter asking if he can keep them at Holy Trinity and make them available to the band but retain ownership.

 

8.       Membership Secretary

Gordon reported that he is waiting for membership forms from Marion Singleton and Joy Settle.

 

Edward Leech, the oboe player who was going to dep at the Holy Trinity concert, requires payment for the rehearsal before the concert. He will be asked if he would like to join the band.

 

Angela still needs to call Rebecca Darlow.

 

9.       Librarian

Roger has supplied a list of music that we will be in the pads after the Ardleigh Concert in April.

 

Faber music have an end of season sale offering music at £20 per set and if you order 5 sets then you get one free. The committee agreed that we should take advantage of this offer.

 

Mandy reported that Sue Carter could possibly become the wardrobe mistress. Mandy will be ordering two new jackets for Andrew Farthing and Simon Cutts.

 

10.    Concert Manager

The new trailer will be stored at Poplar Farm, Ashbocking.

 

11.    Publicity

Nothing to report.

 

12.    Rehearsal Venue

Toby has yet to approach Orwell Church. Still investigating the possibility of carpet in Holy Trinity.

 

13.    Recording

We have received further donations of £35 from the OCA.

 

14.    Forthcoming Events

14.1.       Thursday 10th March 2005 – Studio Recording, Suffolk College

Nothing to report.

 

14.2.       Wednesday 30th March 2005 – Concert Series, Holy Trinity

As Sarah is unavailable, Russell will be Concert Manager for this concert.

 

14.3.       Sunday 10th April 2005 – Ardleigh Church

Nothing to report.

 

14.4.       Wednesday 27th April 2005 – Concert Series, Holy Trinity

Nothing to report.

 

14.5.       Saturday 14th May 2005 – Stradbroke Church

Nothing to report.

 

14.6.       Wednesday 1st/Thursday 2nd June 2005 – The Suffolk Show

Roger is available to do both days.

 

14.7.       Sunday 12th June 2005 – Garden Party, Gifford Hall

Nothing to report.

 

14.8.       Sunday 26th June 2005 – Barham Hall

Roger to check his availability.

 

14.9.       Saturday 16th July 2005 – Spa Pavilion, Felixstowe

The Spa requires a photo of the band for their brochure as soon as possible.

 

14.10.   Sunday 31st July 2005 – OCA

Nothing to report.

 

14.11.   Saturday 10th September 2005??? – Sherringham Church

This has now been confirmed and the concert will start at 7.30pm. Roger will aim to do two 35-minute halves and aim to finish by 9.00pm. Angela to write to Alan Morris confirming the details. Gordon to get a quote for a coach.

 

14.12.   Sunday 9th October 2005 – Royal Hospital School

Nothing to report.

 

14.13.   Sunday 13th November 2005 – Remembrance Sunday, Shotley Church

Nothing to report.

 

14.14.   Other Events

Andrew Farthing has suggested that we do another concert at Suffolk College as before. 21st October has been suggested as a possible date.

 

Trevor has been asked by the Salvation Army in Woodbridge if we could do a fundraising concert.

 

Gordon suggested that we contact Castle Park in Colchester for a possible open-air concert.

 

Angela has been asked if we could play in Christchurch Park on a Sunday afternoon in July for £250. The committee agreed that we could do this on 3rd or 10th July.

 

15.    Any Other Business

Trevor asked if “stand etiquette” could be addressed both at rehearsals and concerts.

 

Mandy thanked Jane Walker on behalf of the committee for organising the dry cleaning of the band jackets.

 

The case for the Tuba has been sent back because it was too small. Trevor has now taken on the responsibility of purchasing a new case.

 

Meeting closed at 10.09pm

 

Date of Next Meeting

Thursday 7th April 2005

Venue – 82 Goring Road, Ipswich