Minutes of the meeting of the Suffolk Concert Band held on
Thursday 3rd
February 2005 at Acton Lodge Needham Market
Those present were: Angela Bates, Deidre Gordon, Mark Cheadle, Toby
Pratt, Barry Salmon, Gordon Scopes, Simon Pulham, Roger Jones.
132.
Apologies for Absence
These were received from
Sarah Scott, Mandy Chinery, Jane Walker, Fiona Gordon-Clarke.
133.
Adoption of minutes of meeting held on Thursday 6th
January 2005
The minutes were agreed with
the following corrections:
129) If members join during
the year they will be offered discounted rates of subscription as follows:
January to April
– Full subscription
May to August – Half
subscription
September to December – Full
subscription (as per next year’s price), which covers the following year
129) Deidre produced a new
expenses payment form not expenses claim form.
134.
Matters arising from the meeting held on Thursday 6th
January 2005
Colin Pettingale and John
Whelton have agreed to be proposed as Vice Presidents at the AGM. Barry
confirmed that he is happy with the committee’s proposal with regards to guest
conductors/assistant Musical Directors.
Gordon reported that the
trailer is ready to be collected and will be delivered to be sign painted.
135.
Chairman
135.1. Proposed
Amendments to Constitution
The committee discussed the amendments to the constitution, which will be updated and passed to committee members for further comment next week. Since this is an agenda item for the AGM, members will be told this is a work in progress and is not ready to be agreed at the meeting.
136.
Musical Director
We have been asked by the
Holbrook Music Society to do a concert at the Royal Hospital School on Sunday 9th
October. This would be a joint concert with the school band and they have
offered us a donation of £500. This date coincides with the 200th
Anniversary of Trafalgar and would have a nautical theme. The committee agreed
to this engagement.
136.1. Music in the Pad
Roger explained that the
reason why there appears to be no new music is because there is a very high
proportion of the music in the pad that we have yet to perform and other pieces
that we have only performed once or twice. He is constantly looking for new
pieces to play and is always open to suggestions.
137.
Secretary
Correspondence this month:
·
Agenda for the Ipswich Arts Association General Meeting.
Deidre reported that the audit of the accounts had highlighted that we did not receive a donation from Landguard Fort for December 2003. This was expected to be £100. Angela to write to the Fort for an explanation.
138.
Treasurer (Trustees only)
The financial statement for
2004 was circulated and agreed by the trustees. Angela to distribute signed
copies to the members.
£165 has been donated by the
OCA so far for the CD recording and they have agreed to sell the CD in the OCA
shop providing that it has “Speed the Plough” on it.
138.1. External Use of
the Photocopier
Deidre had previously expressed a concern about the amount of external use the photocopier has been getting. This increases the wear and tear and therefore means that the band has to pay for more servicing. Mandy reported via email that she uses her work photocopier for a number of tasks such as the newsletter. We cannot afford to charge less than 5p per copy for external use. FADOS still have an outstanding payment.
139.
Membership Secretary
It was agreed that James
Symington (Trumpet) and Joy Settle (Tenor Sax) should be given membership
forms. Mark expressed his concern that we do not seem to have control over the
admission of new members. Although it is good to have a pool of players to
ensure good attendance at engagements, we are now very full in most sections
and require a waiting list for potential new members.
Angela reported that Rebecca
Darlow (oboe) will complete University at the end of the current school year
and the committee agreed that she should be contacted with regards to rejoining
the band.
140.
Librarian
Mandy reported via email
that she would be purchasing “The Best of the Village People”.
141.
Concert Manager
Nothing to report.
142.
AGM 2005
Barry has agreed to chair the meeting. All current Vice Presidents have been invited to the meeting, Bernard Reader and Brian Annis have sent their apologies. All officers have agreed to stand for re-election with the exception of the Treasurer.
Deidre will no longer be
able to be a regular player with the band although she would be able to dep if
required. If a new Treasurer is not elected at the AGM, Deidre has offered to
continue as acting Treasurer.
143.
Publicity
Toby has prepared posters
for the Holy Trinity Concert and will distribute them next week. He has
received copies of the photos of the band and will offer copies to members.
Toby also reported that he
is currently working on the Membership pack and would appreciate any input from
the committee.
Roger asked whose
responsibility is the appearance of the band? The committee agreed that if any
member was not wearing the correct uniform then Roger should speak to them
about it.
144.
Rehearsal Venue
Toby had received a letter from the headmaster of Orwell Park High School explaining that they would find it difficult to offer us a regular Wednesday night rehearsal. Positive feedback had been received from members about the venue. Simon suggested that we offer to do a Wednesday night concert in the summer for the school as a thank you for accommodating us.
Toby to investigate Orwell
Church on Felixstowe Road and the possibility of improving our current
rehearsal venue.
The committee agreed that it
would be good to have rehearsals in other venues now and again. For instance,
the rehearsal before a concert to be held at the concert venue so that
equipment can be left there.
145.
Forthcoming Events
145.1. Wednesday 23rd
February 2005 – Concert Series, Holy Trinity
Angela requested that the band be informed that they are being recorded during these concerts.
145.2. Thursday 10th
March 2005 – Studio Recording, Suffolk College
Nothing to report.
145.3. Sunday 10th
April 2005 – Ardleigh Church
Nothing to report.
145.4. Saturday 14th
May 2005 – Stradbroke Church
Nothing to report.
145.5. Wednesday 1st/Thursday
2nd June 2005 – The Suffolk Show
Nothing to report.
145.6. Sunday 26th
June 2005 – Barham Hall
Nothing to report.
145.7. Saturday 16th
July 2005 – Spa Pavilion, Felixstowe
Nothing to report.
145.8. Sunday 31st
July 2005 – OCA
Nothing to report.
145.9. Sunday 13th
November 2005 – Remembrance Sunday, Shotley Church
Nothing to report.
145.10. Other Events
Saturday 10th
September has been suggested for the proposed concert at Sherringham Church. It
would be preferable that this is an early evening concert.
We have been asked to play
at a Garden Party at Gifford Hall, Wickhambrook on Sunday 12th June.
This is in aid of the restoration of the Theatre Royal, Bury St. Edmunds. The
committee agreed to this engagement.
146.
Any Other Business
Toby reported that the IAA
is holding a publicity day on Saturday 12th February if anybody is
interested in going.
Thursday 3rd March 2005
Venue – 2 Holywells Farm Cottages, Cliff Lane, Ipswich